Creating Webinars
Webinars are one-off live events perfect for presentations, workshops, product launches, expert panels, and Q&A sessions. Unlike live courses (which have multiple recurring sessions), webinars are standalone events.
Creating a Webinar
Step 1: Basic Details
- Navigate to Webinars → Create New Webinar.
- Fill in:
- Title, A compelling event title
- Description, What attendees will learn
- Date & Time, When the webinar takes place
- Duration, Expected length (30 min to 4 hours)
- Timezone, The timezone for the scheduled time
- Speaker(s): Add speaker name, bio, and photo
Step 2: Registration Settings
| Setting | Options |
|---|---|
| Registration Required | Yes/No, whether attendees must register |
| Registration Deadline | Close registration at a specific date/time |
| Attendee Limit | Maximum participants (or unlimited) |
| Approval Required | Auto-approve or manually approve registrations |
| Custom Fields | Add custom registration form fields |
| Pricing | Free, paid, or by invitation |
Step 3: Webinar Settings
Configure the live experience:
- Auto-Recording, Automatically record the entire session
- Chat, Enable/disable attendee chat
- Q&A Panel, Separate Q&A section for organized questions
- Polls, Pre-configure polls to run during the webinar
- Handouts, Upload files attendees can download during the session
- Screen Sharing, Allow co-presenters to share their screen
Step 4: Email Reminders
Set up automated reminder emails:
- Confirmation Email, Sent immediately after registration
- Reminder 1, Sent 24 hours before the webinar
- Reminder 2, Sent 1 hour before the webinar
- Follow-Up, Sent after the webinar with recording link
Running the Webinar
- Click Start Webinar at the scheduled time (or up to 15 minutes early).
- The webinar room opens with your video feed and presentation tools.
- Attendees join using the link from their registration confirmation.
- Use the moderator panel to manage Q&A, polls, and chat.
- Click End Webinar when finished.
Post-Webinar
After the webinar ends:
- The recording is processed automatically (typically 10-30 minutes).
- Send the recording link to all registrants (including no-shows).
- Review attendance analytics and engagement metrics.
- Export the attendee list for follow-up campaigns.
Related Documentation
- Live Streaming, Technical streaming details
- Recordings, Manage webinar recordings
- Registrations, Registration management